Whether you are having a small reunion at the home of a family member or a large family gathering at a park, you will need to distribute invitations to family members.
Digital Invitations
Digital invitations are a cost-effective method to distribute family reunion invitations. Vendors provide ready-made and custom design options. For ease of use, family reunion organizers can publish the link to the digital invitation on the family reunion website. If you do not use a family reunion website, the digital invitation can be shared via email, text messaging, and social media.
Many digital invitation providers include online RSVP management. Online RSVP management will help family reunion organizers track RSVP responses and the number of attendees.
Digital Invitation Vendors
Paper Invitations
Paper invitations are simple and can incorporate your family reunion’s color scheme or theme into the design. Family reunion organizers can create custom designs and order the appropriate number of invitations and envelopes.
Printed Invitation Vendors
Do It Yourself Printed Invitations
Family reunion organizers can also use common software applications such as Microsoft Word or PowerPoint to create family reunion invitations.
When to Send Invitations and What to Include
Invitations to the family reunion should be sent at least 6 months before the reunion. The content of the invitation should include:
- City and location for the reunion
- Details for lodging accommodations with group discount codes and registration deadline to receive the group discount, if applicable
- Registration cost per person or family with a description of what is included in the registration fee
- Start date and end date for the reunion
- Outline all reunion activities. For each activity, include:
- Date
- Start time and end time
- Venue name and address
- Cost for each activity (include adult, children, and senior rates)
- Suggested attire
- Contact information for the activity organizer
- Instructions to RSVP or register for the reunion and activities with the registration deadline. Include information for discounts for early registration.
- Reunion Organizer(s) contact information (phone and email)
- Theme (or include the theme in the invitation’s design/layout)
- Special instructions to attendees (e.g. what to bring to the reunion, how to submit special meal requests, etc.)
Disclaimer: Any reference obtained from this server to a specific product, vendor, or service is for informational purposes only. References on this site do not constitute or imply an endorsement by Family Reunion Planning of the product, vendor, service, or its producer or provider.
